Date Posted: November 01, 2025
Building a website for your mediation practice shouldn’t feel like guesswork. Yet too often, agencies hide real costs behind “custom quote only” pricing.
That leaves mediators wondering: How much should I expect to spend? What’s actually included? And how long will it take?
In 2025, mediation website pricing is more transparent than ever. Most professional sites fall between $3,500 and $12,000, with differences driven by features like online booking, ADA compliance, secure client portals, and SEO.
By breaking down clear tiers—Starter, Growth, and Premium—you’ll see exactly what’s included at each level, how long it takes to launch, and which investment makes sense for your practice.
If your current website feels like a brochure that isn’t generating calls or bookings, this guide shows what’s changed, what you should demand from a provider, and how to budget without surprises.
Key Takeaways
- Mediation website costs swing widely depending on features and customization.
- Transparent pricing helps mediators avoid surprise fees and plan their budgets.
- Timelines vary based on the site’s complexity and the level of customization you want.
How Much Does A Mediation Website Cost In 2025?
Most mediation websites in 2025 cost $3,500–$12,000. Scope, integrations (intake/booking/portals), ADA/SEO depth, and content volume determine where you land.
Design needs and project size drive most of the price differences.
Key Cost Drivers
Website complexity matters most. If you just want a basic site with a contact form and a few service pages, expect to pay between $2,500 and $5,000.
Need a client portal, document sharing, or scheduling? That bumps the price to $8,000–$15,000. If you’re looking for enterprise-level features and custom integrations, costs can hit $25,000.
UI/UX design requirements add up quickly. Templates keep it cheap—$500 to $2,000. Custom designs for mediation practices cost more, usually $3,000 to $8,000.
Content management needs to change with practice size. Simple WordPress builds are affordable, but custom CMS solutions and database integration (like for case management) can tack on $2,000 to $5,000.
Third-party integrations (think calendar booking, payment processing, CRM) each add $500 to $2,000. These extras can really stretch your budget.
Typical Hourly Rate For Custom Work
Typical design work runs $60–$120 per hour (15–35 hours, depending on scope). Development averages $80–$140 per hour (40–100 hours for most builds).
SEO, ADA compliance, and content work generally fall in the $60–$120 per hour range (10–30 hours).
What’s Included At Each Tier?
Most agencies offer three main website tiers for mediators. Each comes with its own features, design level, and support, so you can pick what fits your practice and budget.
Starter Tier Overview
The starter tier covers the basics for new mediation practices. You’ll get a simple, responsive design that works on phones and computers.
Starter packages usually include 3-5 pages: a home page, about, services, and contact info.
Basic features usually cover:
- Simple contact forms
- Basic SEO
- Professional photo placement
- Standard website hosting
- Mobile-friendly design
Designers use templates here, not fully custom sites. It’s a good way to keep costs down but still look professional.
Starter sites usually go live in 1-2 weeks. The process stays quick and straightforward, with minimal customization.
Growth Tier Overview
Growth tier packages add more features for established practices. You’ll see more customization and stronger functionality.
These sites have 7-10 pages. You might get detailed service pages, attorney bios, case studies, or a resource library.
Enhanced features often include:
- Advanced contact/intake forms
- Appointment scheduling
- Client portal access
- Blog or news section
- Better SEO
- Social media links
Some growth packages let you sell resources or accept retainer payments online. Designers do more custom work and tailor layouts to your practice.
Expect a 3-4 week timeline for these, since there’s more to build and tweak.
Premium Tier Overview
Premium packages bring you a fully custom site. These serve as robust practice management tools.
You’ll get 15+ pages—think resource libraries, detailed practitioner profiles, and in-depth service explanations.
Premium features usually come with:
- Full custom development
- Advanced e-commerce
- CRM tools
- Document sharing systems
- Online payment processing
- Comprehensive SEO
- Analytics and reporting
Most premium sites skip platforms like Wix and use custom code for flexibility and speed. Integration with practice management software makes life easier for everyone involved.
Premium sites take 6-8 weeks to launch. There’s just a lot more to customize and test.
Comparison Table: Features, Timeline, Cost, And Best Fit
| Feature | Starter | Growth | Premium |
| Pages | 5–8 | 8–15 | 15–30+ |
| Timeline | 3–4 weeks | 5–8 weeks | 8–12 weeks |
| Cost Range | $3,500–$5,000 | $5,000–$8,000 | $8,000–$12,000+ |
| Design Type | Quality template + light brand styling | Semi-custom layouts | Fully custom UX + components |
| Intake/Booking | Basic contact or short intake | Intake + calendar booking | Intake + calendar + conditional flows |
| SEO Level | Starter on-page + basic schema | Local SEO + schema set | Advanced technical + local content plan |
| ADA | Core WCAG 2.1 AA checklist | Check + remediation pass | Audit + report + quarterly scans |
| Analytics | GA4 + basic events | GA4 + events + goals | GA4 + full funnel + dashboards |
| Best For | New solo practices | Growing practices | Multi-mediator / complex ops |
The starter tier makes sense if you’re a solo mediator just getting started and want to keep costs low. It’s practical and straightforward.
Growth tier suits practices with a few mediators that need more features and flexibility. If you’ve already got a client base, the extra investment is worth considering.
The premium tier is best for large centers or practices with big, complex needs. If you’re running a busy operation, you’ll probably need the advanced features here.
What Affects Pricing The Most?
Website complexity and hosting needs drive the biggest price swings. Security and ongoing maintenance also increase costs, depending on your provider.
Major Cost Levers Explained
Website complexity sets the baseline. A simple brochure site costs much less than a platform with portals and scheduling.
Several factors push website pricing up or down. The most important are:
- Integrations: Calendar booking can add $600–$1,500. A secure client portal costs $2,000–$4,000. Payment processing runs $500–$1,200.
- ADA compliance: A basic checklist pass is included in all sites, but a full accessibility audit and remediation report adds $1,500–$2,500.
- Content volume: Multi-language support usually costs $800–$2,000 per language. Adding bundled city or service pages runs $1,200–$2,500.
- Custom UX and features—such as calculators, workflows, and unique layouts — can add $1,000–$5,000 to the final budget.
These levers give you control over how much to invest now and what to plan for later.
Typical Add-Ons And Their Cost
Not every mediator needs all the bells and whistles on day one. That’s why à-la-carte add-ons make sense. Here are the most common upgrades and their typical costs:
- Secure document portal: $2,000–$4,000 (1–2 weeks)
- Video conferencing integration: $1,000–$2,500 (3–7 days)
- Multi-language support: $800–$2,000 per language
- Advanced analytics dashboard: $600–$1,500
- SEO/city pages bundle (3–5 pages): $1,200–$2,500
- Ongoing SEO/care: 15–25%/year of the initial build
These add-ons allow you to scale your website without committing to unnecessary features upfront.
Ongoing Costs: Hosting & Care Plan
Hosting fees vary a lot. Shared hosting is $5-25 per month. Dedicated hosting for larger sites can cost $100-500 per month.
Security updates through a care plan add $50-200 per month. Basic plans just cover updates, but premium plans give you malware scanning and threat removal.
Content management support is $100-500 per month. Basic plans let you update your content. Full-service plans include content creation and SEO work.
Performance monitoring can add $25-150 monthly. Uptime monitoring is cheap, but full user experience and speed tracking cost more.
Backup services cost $10-$75 per month. Daily, automated backups with quick restore cost more than a weekly manual backup.
Timeline You Should Expect For Launch
Most mediation websites take 6 to 12 weeks from kickoff to launch. Simpler sites go live faster, while custom builds take longer.
Delays often occur due to content prep, back-and-forth feedback, or technical integrations. Mediation practices, in particular, sometimes run into these issues.
Milestone Timeline For Mediation Website Projects
Week 1-2: Discovery and Planning
The web design team starts with intake meetings to get a feel for the mediator’s practice areas and target clients. They sketch wireframes and build the site structure.
During this stage, they also develop a content strategy. The team maps out pages for mediation services, attorney profiles, and client intake forms.
Week 3-4: Design and Content Creation
Visual design mockups come together based on the mediator’s branding. Mediators usually send over professional photos, service descriptions, and case studies during this time.
Most new websites take 6 to 12 weeks—mediation sites aren’t much different in that respect.
Week 5-8: Development and Testing
Developers jump in to build out website features like contact forms and appointment scheduling. They hook up any practice management software if needed.
Quality assurance testing checks that forms work as they should. The team tests mobile responsiveness on a bunch of devices, just to be sure.
Week 9-12: Launch Preparation
They do final content reviews and dial in SEO before launch. The team sets up hosting and configures the domain.
Training sessions help mediators learn to update their own content. Launch usually happens after the client gives the green light.
Potential Project Delays
Content and Photography Delays
Many mediation websites run into problems when practitioners can’t deliver written content on time. Booking professional headshots and office photos can drag out for weeks.
Client testimonials and case-study approval can slow things down. Mediators need to protect client confidentiality while still gathering solid success stories.
Technical Integration Challenges
Trying to connect scheduling systems or client portals can cause bottlenecks. Some practice management software just needs custom development to work right.
Setting up payment processing for mediation fees might require extra compliance checks. Sometimes, these integrations tack on another 2-4 weeks.
Feedback and Revision Cycles
Small business website timelines can stretch out when clients want multiple design tweaks. Mediation practitioners often go through several rounds of revisions to nail their messaging.
Legal compliance reviews sometimes add unexpected delays. Some mediators ask attorneys to review website disclaimers and terms of service.
Transparent À-La-Carte Add-Ons
Mediation firms really benefit from à la carte pricing options. This lets them customize websites without paying for stuff they don’t need. Mediators gain greater control over their budgets and features.
Common Add-On Services Available:
| Service Type | Typical Price Range | Timeline |
| Premium Domain Setup | $50-$200 | 1-2 days |
| Advanced Contact Forms | $100-$300 | 3-5 days |
| Online Scheduling System | $200-$500 | 5-10 days |
| Client Portal Access | $300-$800 | 1-2 weeks |
| Document Upload Features | $150-$400 | 3-7 days |
Premium domains help mediation practices look more professional online. Many providers offer domain research and registration as separate services.
Content and Marketing Add-Ons:
- Blog setup and templates ($100-$250)
- SEO optimization packages ($200-$600)
- Social media integration ($75-$200)
- Newsletter signup forms ($50-$150)
The best part about transparent add-on pricing? Mediators avoid surprise costs down the road. They know exactly what each feature will cost, right from the start.
Most providers post their additional services and pricing right on their websites. This makes it much easier for mediation firms to budget and select only the features they actually want.
Some companies bundle add-ons at a discount, but individual pricing is the most flexible option for specialized mediation websites.
Why Hidden Pricing Hurts Mediators — And Why Transparency Builds Trust
Hidden pricing just puts up walls between mediators and clients. Clear, upfront costs remove uncertainty and instantly build credibility. Transparent pricing strategies show mediators value honesty over slick sales tactics.
Understanding Mediators’ Pain Points
Mediators face real headaches when clients can’t see pricing information right away. How many potential clients just give up when they hit a “contact for pricing” message?
Time Wasted on Unqualified Leads
Mediators end up spending hours explaining fees to people who can’t afford their services anyway. It’s frustrating and wastes everyone’s time.
Lost Trust Before First Contact
Hidden prices fuel suspicion—especially with clients already facing conflict. People wonder what mediators are hiding when costs aren’t clear.
Competitive Disadvantage
Mediators who post transparent pricing attract clients faster than those who make you jump through hoops just to talk about fees. Clear pricing takes the guesswork out and makes it easier for clients to say yes.
The Power Of Trust Signals
Transparent pricing builds client trust by showing confidence and professionalism right from the start.
Mediators who clearly signal their costs signal their expertise and reliability. Honestly, it just feels better when you know where you stand.
Immediate Credibility
Upfront pricing tells clients the mediator has nothing to hide. People feel more comfortable reaching out when they know what to expect financially.
Reduced Client Anxiety
Most folks facing mediation already feel stressed about their conflicts. Transparent pricing reduces customer anxiety by taking away financial uncertainty.
Professional Positioning
Transparent mediators look more established and trustworthy than those who hide their fees. This approach attracts clients who value straightforward communication.
Why Choose 800Commerce for Mediation Website Design
Most mediators we speak with aren’t looking for flashy design. They want a website that actually brings in clients, protects confidentiality, and proves credibility from the first click.
Too often, generic agencies miss the mark—building sites that look nice but don’t convert.
At 800Commerce, we focus on what really matters to mediation practices:
- Conversion-focused design that turns visitors into booked consultations.
- Trust-building content strategy that highlights your credentials, associations, and client reassurance.
- SEO tuned for mediators, so your site shows up when local clients search for “divorce mediator near me” or “workplace mediation services.”
- Mobile-ready layouts that make intake and scheduling effortless on any device, especially for stressed clients searching on their phones.
- ADA compliance baked in to protect your practice and ensure accessibility for all visitors.
- Fast load speeds and secure hosting, so prospective clients don’t abandon your site out of frustration.
- Transparent pricing and timelines, with no vague “custom quote” promises—just clear tiers and deliverables.
- Ongoing support and analytics, so you always know how your site is performing and where new clients are coming from.
Mediation clients usually reach out when they’re under pressure. That’s why we design every site with empathy, clarity, and action in mind—so you never lose a potential case because your website wasn’t ready.
800Commerce clarifies costs, speeds up launch timelines, and builds mediation websites that convert—without compliance surprises. Choose your tier and get started today. Schedule your appointment.
Frequently Asked Questions
How much does a mediator website cost in 2025?
Most mediation websites in 2025 cost between $3,500 and $12,000. The price depends on the number of pages, level of customization, integrations such as intake or booking systems, ADA/SEO requirements, and content development. Simpler builds fall near the low end, while sites with portals, scheduling, and custom workflows fall toward the high end.
What’s included at each pricing tier?
- Starter ($3,500–$5,000): 5–8 pages, contact form or simple intake, basic SEO, mobile responsiveness.
- Growth ($5,000–$8,000): 8–15 pages, appointment scheduling, local SEO with schema, ADA audit, stronger design customization.
- Premium ($8,000–$12,000+): 15–30+ pages, custom CMS, client portals, document sharing, online payments, advanced ADA/SEO compliance, and analytics dashboards.
What factors increase the price the most?
The biggest cost drivers are page count, custom UX design, and integrations such as booking, secure document portals, and payment systems. ADA compliance level also plays a significant role—basic checks are included, while full audits and remediation add more. Original content and copywriting can also raise costs depending on how much needs to be created from scratch.
How long does each package take to launch?
Most mediation websites take 4–12 weeks to launch. Starter packages can be completed in about 4 weeks, Growth packages in 6–8 weeks, and Premium builds in 8–12 weeks. Timelines assume content is ready and integrations are approved early in the process.
Are there ongoing monthly or annual costs?
Yes. Expect $20–$50 per month for hosting/CDN, plus a care plan at 15–25% of the build cost per year. Care plans typically include software updates, backups, security monitoring, and quarterly ADA/SEO checks to keep your site compliant and secure.
Can I start small and upgrade later?
Yes. Many mediators launch with a Starter site and later add city pages, portals, advanced SEO, or more complex features. Keep in mind that major upgrades sometimes require rework to the design or development, so planning ahead can save money in the long term.
What add-ons should I budget for?
Common add-ons include:
- Secure document portal: $2,000–$4,000
- Video conferencing integration: $1,000–$2,500
- Multi-language support: $800–$2,000 per language
- Advanced analytics dashboard: $600–$1,500
- SEO/city page bundles or ongoing SEO management: $1,200–$2,500+
These upgrades allow practices to scale functionality over time without committing to all features upfront.